Proposal guide

*** for informations about the poster presentation, please see the following document ***

Please carefully plan your contribution.

As Voltaire said, “God is a comedian playing to an audience that is too afraid to laugh.” Moreover, who is your audience and what they will bring home from your contribution? Try to think of why they should be there.

According to a famous quote from Plato, “Only the dead have seen the end of the war.” Try to be focused on what is the essence of your contribution and why does it matter.

According to Gustave Flaubert “Talent is a long patience, and originality an effort of will and intense observation.” In Living Knowledge, we used to avoid presenting boring project reports or recycled project summaries and also avoid repeating previous conference talks.

Living Knowledge aims to offer space to meet and discuss, rather than sitting in on one presentation after the other with just short Q&As. Remember: “Dialogue is a non-confrontational communication, where both partners are willing to learn from the other and therefore leads much farther into finding new grounds together” as Scilla Elworthy put it.

Sigmund Freud once said that “Being entirely honest with oneself is a good exercise.” We are all aiming at best practices, and Living Knowledge is a place to share your knowledge on your human struggles, successes, failures, doubts and concerns.

Please choose three keywords that best describe your planned contribution.

Please choose 3-5 keywords from our list of Methodological and Thematic keywords (see bottom of the page Proposal Submission)

Choose your roles for your contribution

We encourage proposals to this call from two different types of participants: session convenors and session speakers. Please note that speakers and convenors pay the same conference fee as all other members and that they need to register. During the conference, you should not be involved in more than three sessions (e.g. two as a speaker and one as convenor, or 2 as a convenor and one as a speaker).

Requirements for speakers and session convenors:


  • responsible for organising the session at the given date
  • propose a session content
  • create the line-up of the presenters
  • be ready to advise and guide speakers from the session’s conception through to the presentation
  • moderate the discussion, keep the time, document the session through pictures, social media, etc.


  • expect to get brief by their session’s convenor about contents and organisational details
  • responsible for updating their profile information (name, job title, organisation) via the registration form
  • create a detailed description of their contribution
  • choose the format for their contribution
  • prepare their presentation

Choose the format of your contribution

We are open to a broad range of inputs, where you can consider how you would like to share your knowledge and experience, how you would like to involve the participants. We encourage creative formats – from classic, research presentations to workshops or performances,  where art and science may be combined, and participants are included.

The maximum character limit to the submission text is 3500.

The presentation formats are diverse in their length: there will be an opportunity for ultrashort sharing, like the 7 minutes Pecha Kucha, and for 90 minutes long facilitated workshops too.  Choosing the presentation format means accepting also how you would like to be present. When applying think about yourself too: would you like to be the researcher presenting scientific results, a practitioner sharing experiences, workshop facilitator or active participant.

Incorporating the experience from previous LK conferences please find here the suggested formats with detailed description to support your choice.

Ultrashort formats –  such as the 5-Minute Exposé that showcases different ideas, innovations, or theories that are being undertaken by those working in the Public Engagement in Research arena. This knowledge sharing activity will challenge presenters to clearly and succinctly explain their “exposè” in just five minutes and open the floor for new partnerships and co-operation. Individual presentations will be strictly limited to 5 minutes during the first Open Space session and will be taken into the conference ‘Pre-ceedings’, with a total of 60 minutes allocated for the session. (Number of Participants = Open).

Collaborative Presentations and Longer Formats –  these are workshop / discussion panel / round table session / problem solving session / interactive creative format. For instance, roundtables will provide an opportunity for discussion on important themes and issues relevant to the conference themes. Presentations may include ideas in development that are relevant to the conference’s themes. A roundtable might provide an opportunity for collective problem solving of an identified challenge. A submission to facilitate a roundtable must include a summary describing the problem or issue, its significance, the questions to be posed, and a plan for engaging the participants. Presentations may be submitted individually or jointly. Maximum of 3 presentations.15 minutes each, with a total of 180 minutes allocated for each session. (Number of Participants = 30 maximum i.e. 5 tables of 6).

Poster Session –  see important informations here

Research Presentations – Research presentations are academic in content and demonstrate theoretical underpinning and original research, and report on research that relates to the conference themes. Presentations may be submitted individually or jointly as a panel session (submitted by the panel lead). Theme sessions will be organized by steering committee members. Depending on amount of contributions to the specific themes, the sessions may be organized more as discussions than individual presentations followed by short discussion. Contributors will be informed about this after abstract notification. Please when choosing this ‘format’, be specific if you like to present your research findings in a session organized by the steering committee or if you like to organize and design a whole workshop yourself , where you invite specific participants. Note, that in the case of self-organizing workshops, each participant still needs to submit their abstract and register to the conference.

Story-telling – Stories should be consistent with the conference theme and streams and they should also reflect the genuine and authentic experience of an individual, a team or a community. For example, a story session could involve a story of a successful or less than successful attempt to engage a multi-disciplinary team of academics in community-based research. A story could also describe the challenges faced and overcome – in full or partially – when strategic Public Engagement in Research policy is put into action. Three individual stories à 15 minutes each, with a total of 90 minutes allocated for each session. (Number of Participants = 30 maximum).

Arts-based Formats – Arts-based sessions and other creative interactive formats, like living labs, design games etc.can be held throughout the conference, including film, poetry, art work, photo-voice, video and other expressive forms. A submission to facilitate any creative format must include a summary describing the problem or issue addressed, its significance and the technical requirements.